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e-Discovery Processing: 7 Tips for Reducing Stress (and Spend)

2017-07-27+0000| | Processing, Law Firm, Litigation Support

H5-logo.pngThis post was originally published by H5, a Blue-level Relativity Best in Service Partner. We thought it provided great tips and best practices for processing. It's the first in a seriescheck out the H5 blog for more e-discovery workflow tips.

The collection is done and you finally have the data. Now what? What’s the best way to tackle processing without breaking a sweat, the bank, or your timeline?

Alongside early case assessment (ECA), this phase of e-discovery presents an opportunity to undertake a defensible reduction of data and pass along only the material that will ultimately be necessary to review. Here are a few tips that may help.

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Processing 102: Communicating with Collection and Review Teams

2017-07-27+0000| | Processing, Litigation Support

120716-processing-workflow.pngOne of the key components to a successful e-discovery project is proper communication across the different teams responsible for its many stages. Often we refer to this as working “end to end” on the EDRM. From legal hold and collection requests to the format of production and each step in between, teams must collaborate to ensure success.  

If you manage processing jobs, your work is the link between the left-hand side of the EDRM and the right—those who gather the data, and those who analyze it.

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Processing 101 for Attorneys (and Anyone Else Who’s Curious)

2017-07-27+0000| | Processing, Law Firm

blog_processing-101Editor's Note: With summer unofficially over and a new school year starting, it's a great time for a refresher course in key e-discovery concepts. Originally published in August 2015, this top 10 most-viewed post offers a close look at key concepts behind processing—a technical but critical aspect of any e-discovery project.

When client data begins to arrive, processing is necessary to convert the native files into searchable information, ensure the integrity of your data, and prepare it for review. While you will likely spend most of your time in review and might not be as involved during processing, it can be helpful to understand what happens during this phase—especially if you’re getting regular updates from your case team and want to put some context around the steps they’re taking to make your data visible.

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6 Tips for Building a Processing Powerhouse

2017-07-27+0000| | Processing, Litigation Support

blog_building-powerhouse-processing.pngOur firm processes hundreds of thousands of files on a daily basis, and over the years, we’ve learned what it takes to manage such large amounts of data. Like in most facets of life, success in processing comes from a combination of planning and organization.

At first glance, processing data can seem like a complex undertaking, manageable only by a subset of niche technologists. Every processing tool out there does things a little bit differently and has its own idiosyncrasies, and the practice itself even seems to have its own language—dedupe? deNIST? OCR?—making it even more cryptic to beginners.

However, with the right preparation, your team can become a processing powerhouse. Here are six best practices we’ve discovered over the years to be truly successful with processing.

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Demystifying De-NISTing

2017-07-27+0000| | Processing, Law Firm, Litigation Support

Modus_Logo

The following post was first published by Modus, a Relativity Premium Hosting Partner. It provides a great overview of an important step in processing that we thought was worth sharing.

Most e-discovery practitioners have some awareness of de-NISTing as a common step that happens sometime during the processing phase of their projects. Many are aware that it is a step that has to do with removing system files from collected data. Few, however, are familiar with precisely what it is and is not, with why it has become standard practice, and with what else vendors commonly do to supplement it.

De-NISTing is a process for the removal of known, standard system files from collected data. “System files” here refers to the executables, device drivers, initialization files, and other operative components that make an operating system (e.g., Windows) or a software suite (e.g., Microsoft Office) run on your computer. “Known” and “standard” here refer to the fact that the process removes only previously identified system files that have been unaltered from their “factory-original” forms. It doesn’t remove all files of any particular type; it just removes a list of specific files.

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5 e-Discovery Data Truths for Attorneys

2017-07-27+0000| | Processing, Review & Production, In-house Counsel, Law Firm

blog_lit-support-teach-attorneys_finalPrepping data for review at the start of a case is one of the most technical parts of the e-discovery process, and a lot of it can be a black box to practitioners. Having some familiarity with the technical steps behind this data staging can help case teams better strategize and plan for e-discovery—and your project managers can help provide some lessons.

As a project manager who has handled cases of all sizes and at all stages, I work closely with case teams to help them better understand this preparation and plan for it accordingly. Here are the top five things attorneys could benefit from learning about this early phase of e-discovery.

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Another Day in the Life of a Processing Admin

2017-07-27+0000| | Processing, Litigation Support

blog_day-in-the-life-processing-admin-2When our team engineered Relativity Processing—released in 2012—a major goal was to make processing administrators’ work easier. Even against the backdrop of the wider litigation support industry, these experts are often faced with tasks that come with tiny timelines and big demands.

Today, Relativity Processing has been adopted by 138 customers who handle some of the largest jobs in the industry. They’re using the software to tackle terabytes of data for projects such as government second requests, to accelerate their speed to review, and more—and we’re rapidly innovating the tool to help support their success.

A few months after Processing initially launched, we posted a story from the point of view of a processing admin charged with tackling quick turnaround e-discovery projects. Now that we’re approaching Processing’s third birthday (time flies!), here’s another story from the life of a processing admin.

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3 Things I Learned Setting EDRM Processing Standards

2017-07-27+0000| | Processing, Litigation Support

blog_3-things-i-learned-setting-processing-standards-with-edrm.pngThis year, I was lucky enough to help with the first draft of the Processing Standards Guide, published by the EDRM on March 10. The document aims to set basic standards for processing in our industry. While writing it, the EDRM Processing Standards Group took pains to achieve the goal of enabling those responsible for processing data for e-discovery to ask the right questions and make good choices.

As the principal author of this document, I was enlightened not only by the content we published but by the experience of drafting it. Here are a few of those insights.

1) Our industry can do better in providing guidance on processing data.

As our group put this document together and read through the many responses to the draft, this became more apparent than ever. Inconsistency in this stage of e-discovery could lead to incorrect or incomplete information influencing cases. Even some of the earliest decisions—such as which time zone to set, or how to de-duplicate records—may seem simple enough when you’re first processing your data, but it pays to be thoughtful about them. The definitions and guidelines the EDRM is drafting will help clarify processing workflows and, as a result, streamline review and improve analysis of electronic data.

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6 Ways Processing Can Get You Into Your Data Faster

2017-07-27+0000| | Processing

The kCura development team responsible for evolving Relativity Processing rarely gets the spotlight. As excited as they are about adding new features and functionality to improve performance and expand its abilities, they understand what you’re really after is speed to the next stage: review.

No hurt feelings. The team is constantly working to improve the moving parts and support speed to review, knowing that the end goal is to give you everything you need to get into—and out of—the processing stage as efficiently as possible. Here are six ways you can use the latest version of Processing to help make that happen.

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Relativity 8.2 Updates: Processing

2017-07-27+0000| | Processing

Welcome to Relativity 8.2. Our newest release includes a lot of new features that extend the platform and help you tackle tough workflow challenges. Over the next few weeks, we’ll highlight these features right here on the blog. Check back often to learn more about what’s new in Relativity 8.2.

Improvements to Relativity Processing in 8.2 make it even easier to process data from the web. In addition, we’ve introduced the Relativity Processing Console to give you access to the full power of the Relativity Processing engine.

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The Relativity Blog provides engaging e-discovery and legal technology lessons to a diverse audience of practitioners. Written by the team behind Relativity and the community that drives this industry, the blog is your go-to source for tangible takeaways, thought-provoking discussion, and expert insights into stories and technologies that can help you improve your day-to-day work.

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